1
Step 01Bring your business into the conversation
Connect your Gmail and Google Calendar. Work with your clients, receipts, tasks and invoices in Leiko. The information you use to run the business becomes context for the next piece of work.
How it works
Your business already has the information.
Leiko puts it to work.
The email, the client, the receipt and the invoice belong to the same working day. Leiko connects the relevant context and prepares what happens next.
Leiko connects your Gmail, Google Calendar, clients, receipts, tasks and invoices into one working context. It prepares reply drafts, expense allocations and invoice drafts automatically, keeps open matters in view between conversations and waits for your approval before anything is sent.
- Connected tools
- Gmail & Google Calendar Plus clients, tasks, receipts & invoices
- Preparation
- Automatic drafts Replies, tasks, receipts & invoices
- External actions
- Owner approval required No unapproved emails or invoices
- Surfaces
- Phone & desktop Shared business context
01 The loop
Connect your context. Leiko prepares. You approve.
2
Step 02Let Leiko prepare the next step
Ask for an invoice. Review a reply. Pick up a task that came from a client’s email. Leiko uses the relevant details to prepare work you can inspect.
3
Step 03Review the work that goes out
When an email or invoice is ready, you decide whether to send it. You can check the recipient, review the details and make changes first.
Gmail connection details →Google Calendar connection details →
02 Prepared work
Let Leiko prepare the next step
Ask for an invoice. Review a reply. Pick up a task that came from a client’s email. Leiko uses the relevant details to prepare work you can inspect.
The invoice draft shows the prepared work next to the expenses it used — reconstructed from the founder workflow with the client anonymized.
Invoice Northwind Studio for March
Prepared INV-2026-014 · €2,542.00 with the 2 travel receipts you approved for Northwind. Send it?
Your client’s invoice is ready to review.
Client details, consulting work and approved travel expenses are connected in one draft.
- Client
- Northwind Studio
- Period
- March 2026
- Consulting work
- €2,400.00
- Approved expenses
- + €142.00 (2 travel receipts)
Waits for your approval
03 Continuity
Keep the unfinished work in view
Some work needs another pass tomorrow. Leiko keeps track of open matters and brings them back when there is a next step to consider.
A client email can name a deadline. Later, Leiko can bring that open matter back with its source. The reply stays awaiting review until you approve it. A draft is not a completed task.
Client email · Thursday: “Could you send over the April scope and dates by Monday morning?”
Northwind still needs the details by Monday.
- Source
- Gmail thread · Thursday
- Prepared
- Reply draft + follow-up task
- Status
- Open — draft awaiting your review
Stays open until you review and send the reply.
04 Phone and desktop
Work from wherever you are
A receipt on your phone. An invoice at your desk. One business context across both.
Invoice Northwind Studio for March
Prepared INV-2026-014 · €2,542.00 with the 2 travel receipts you approved for Northwind. Send it?
Your client’s invoice is ready to review.
Client details, consulting work and approved travel expenses are connected in one draft.
- Client
- Northwind Studio
- Period
- March 2026
- Consulting work
- €2,400.00
- Approved expenses
- + €142.00 (2 travel receipts)
Waits for your approval
Your client’s invoice is ready to review.
Client details, consulting work and approved travel expenses are connected in one draft.
- Client
- Northwind Studio
- Period
- March 2026
- Consulting work
- €2,400.00
- Approved expenses
- + €142.00 (2 travel receipts)
Same draft on your phone and desktop
Disconnected tools
Receipts sit in email while you build invoices from scratch
Client deadlines stay buried in inbox threads
Separate context on mobile vs. desktop
Connected in Leiko
Approved receipts appear on the client’s next invoice draft
Open matters resurface in your Daily Brief with a prepared draft
One workspace across phone and desktop
05 Approval gate
Review the work that goes out
When an email or invoice is ready, you decide whether to send it. You can check the recipient, review the details and make changes first.
Send the March invoice to Northwind Studio?
Check the recipient, the line items and the attached receipts before anything leaves your account.
- To
- accounts@northwind.example
- Action
- Email invoice PDF + payment details
- Includes
- March consulting + 2 approved travel expenses
- Permission rule
- External send requires your explicit okay
Nothing is sent until you approve it.
Happens automatically
Leiko prepares and connects the work
- Read incoming Gmail threads and attachments for context
- Extract receipt details and suggest client allocations from past invoices
- Assemble your Daily Brief across email, calendar and open work
- Draft replies, follow-up tasks and client invoices for inspection
Always waits for your okay
You approve every outgoing move
- Send any email or reply from your connected Gmail address
- Send an invoice or payment message to a client
- Create or update a Google Calendar event
- Delete a client, invoice or business record
FAQ
Questions about how Leiko works
Leiko connects with Gmail and Google Calendar alongside the clients, receipts, tasks and invoices in your Leiko workspace.
No. Preparation happens automatically, but every outgoing email or invoice waits as a draft until you review and approve it.
In the founder workflow, Leiko reads receipt details from Gmail and uses previous client invoices to suggest an allocation. You review and approve the allocation before it is included on an invoice.
Early access
Give your business someone to follow through.
Request early access and see the workflow with your own business in mind.
Request an invitation. We’ll email you when access is available.